Posted 3 months ago


Reporting to the Head of HR and Operations, the receptionist is responsible for the overall administrative support of the department including: office maintenance, purchase, data entry, events and others.

What you will do

  • In charge of overall purchases for the office including: requests management, stationary, food and office needs, fruits, ink cartridges, batteries, pizza days, lunch orders, etc.
  • Ensure the overall appearance of the office is well organized, clean and professional at all times.
  • Ensure all office equipment is in good operational condition at all times by overseeing and coordinating service agreements as appropriate for such equipment.
  • Welcome and greet visitors.
  • Negotiate supplier contracts every year depending on contract type.
  • Develop and maintain well organized online filing system for operations that permits easy reference and rapid retrieval of information.
  • Manages cleaning services from contract negotiation to invoice approval.
  • In charge of 1st Aid team, Vaccination campaigns and other health & safety related tasks.
  • Gives assistance to all events of the company by contacting external providers, negotiating prices and ordering food and other materials needed.
  • Prepare deposit slips and deposit cheques or cash at the bank.
  • Prepare monthly bank reconciliation.
  • Assist with the maintenance of accounting records by making copies; filing documents.
  • Perform data entry tasks.
  • Processes invoices for payment.
  • Backup of HR Coordinator in all related activities, including B-day cake agenda and event.
  • Provide administrative support to management.

What you will bring

  • College or Bachelor degree in Business Administration.
  • Minimum 2 years of experience performing similar activities
  • Bilingual – conversational and written skills, in both English and French
  • Knowledge of ERP and/or CRM systems will be considered an asset
  • Strong organizational and time-management skills, as well as problem-solving skills.
  • Very strong interpersonal and communication skills.
  • Ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must.
  • Ability to communicate with people at all hierarchical levels and to build trustworthy partnerships.

Apply Now

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